Maintaining a virtual file system
By: Jeremy Nishimura
We are living in a digital age where every financial institution is pushing paperless services. Whether it is to support the environment, security purposes, or having a quick resource to pull up documents, LIA is on board in maintaining a virtual file system for you.
Our secure server allows quick access and organization of our business partner’s ever-growing and exponentially multiplying amount of financial records.
Here's a summary of what we do and how we do it... q
Annual Document Archiving Include:
2. City/State/Federal Tax and Correspondence Forms/Letters
3. Year End Financials
Monthly Basis Maintenance
b Bank Checking/Savings, Credit Card, and Investments Statements etc. are downloaded and archived after the monthly statement is produced by your financial institution. These are sorted by Year and then by Month to be easily used for future reference.
M Those pesky stacks of expense receipts are scanned and archived by Year and then by Month as well.
Weekly Basis Maintenance
c Accounts payable involves a large amount of invoices and payments going out every week. All invoices are scanned and saved along with their corresponding payment info in an individual Vendor folder.
LM Payroll reports are saved per payroll run along with any Employee related documents.
y Miscellaneous documents such as client agreements, proposals, budgets, etc. You name it, we save it.